REQUIREMENTS OF CLIENT
Your quote is based on what our other clients have with the same information that you have given us
Below is an example template of what is being done for another office
With the standard and 5 star service we can do a full specification of cleaning before or after you order, whichever you prefer?
Cleaning aim:The office is a very important high profile organisation occupying a very prestigious building. Wellman Clean will provide the highest level of cleaning to ensure the best possible cleanliness and hygiene in their premises. |
Contacts:
Contact details to be filled in here
Cleaning details
Days of the week
hours per visit = __ hours per week
Cleaning can be done at ______
Desk policy, select number ___:
- do not touch things on desks
- only clean empty spaces on desks.
- can clean desks but do not throw anything away, or move anything more than 2 feet
- can clean desks and throw rubbish in bin by desk and not take away until next clean so that desk user can take out of rubbish if was needed
- clean desk, tidy and throw rubbish away
Remove cups and cutlery and take to kitchen yes/no
SAMPLE SPECIFICATION OF WORK
This specification is from the data you have kindly given us so far.
We will of course come to your premises and do a complete survey to create an cleaning exact requirements specification for your premises.
We would be delighted to do this before you join us, or after, whichever you prefer.
ESSENTIALS FOR ALL SUCH AREAS, NOTED HERE TO PREVENT DUPLICATION.
For jobs not done every day, jobs will be rotated between rooms.
ALL OFFICE AREAS
| Task description | Service days |
| Polish brass door fillings | twice per week |
| Clean inside of windows, cleaner Wellman will provide a long pole for this. | monthly |
| Report to Wellman Clean if carpet stain that needs to be cleaned | observation |
OFFICE AREAS
| Task description | Service days |
| Spot vacuum areas that need cleaning and main foot traffic areas | daily |
| Empty all waste bins, replace liners and remove all rubbish to the designated site | daily |
| With a very gently damp cloth, damp wipe all horizontal surfaces that dirt may land on, such as ledges, window sills and skirting boards. | every second day |
| With a very gently damp cloth, damp dust doors, door furniture and light fittings to remove finger marks and spillages. | every second day |
| With a very gently damp cloth, clean and damp wipe any finger marks or stains on horizontal surfaces such as cupboard doors, general doors etc. | weekly |
| Vacuum entire area. This must be done in all areas and not just sport vacuumed. We will be inspecting the pile to see that this really has been done. | weekly |
| High level dusting and remove any cobwebs. | twice per week |
| Desk phones and computers clean and disinfect | twice per week |
| Wall mark removal | weekly |
| Clean machines such as photocopiers | every 6 weeks |
| Remove items from shelves and thoroughly clean them | Every second month |
To save customer’s time in checking stock, administration for ordering and paying for stock etc, customer will be asking for us to fill consumables such as toilet papers, soap, hand towels etc. from stock we manage and supply to them
TOILET AREAS
| Task description | Service days |
| Empty all waste bins, replace liners and remove all rubbish to the designated site | daily |
| High level dusting and removal of cobwebs, paying special attention to vents | daily |
| Wellman Clean will replenish from customer’s stock, hand soap, toilet tissues and hand towels | daily |
| Clean and polish all mirrors | daily |
| Descale taps, pipework and surrounding areas | daily |
| Align nozzles on soap dispensers so point outwards | daily |
| Clean and disinfect toilet seats, bowl and urinals, (both interior and exterior), cisterns and surround | daily |
| Spot clean walls, and around door handles | daily |
| Thoroughly mop clean and disinfect floors | daily |
| Clean and spray polish all tiles | weekly |
| Damp wipe all ledges, window sills, pipe work and skirting boards | twice per week |
KITCHEN
| Task description | Service days |
| High level dusting and remove any cobwebs | daily |
| With a very gently damp cloth, damp wipe all horizontal surfaces that dirt may land on, such as ledges, window sills and skirting boards | daily |
| With a very gently damp cloth, damp dust doors, door furniture and light fittings to remove finger marks and spillages | daily |
| Full vacuum of all areas | weekly |
| Clean and disinfect sinks, worktops and surrounding areas. | daily |
| With a very gently damp cloth, clean and damp wipe any finger marks or stains on appliances | weekly |
| With a very gently damp cloth, clean and damp wipe any finger marks or stains on horizontal surfaces on cupboards, using second dry cloth to polish and ensure no moisture or stain left from damp cloth | weekly |
| Clean inside of microwave, descale kettle | monthly |
| Clean any spillages in fridge | monthly |
LANDING AND MAIN AREAS
| Task description | Service days |
| Spot vacuum areas that need cleaning and main foot traffic areas | daily |
| Vacuum entire area. This must be done in all areas and not just sport vacuumed. We will be inspecting the pile to see that this really has been done. | weekly |
| With a very gently damp cloth, damp wipe all horizontal surfaces that dirt may land on, such as ledges, window sills and skirting boards. | every second day |
| With a very gently damp cloth, damp dust doors, door furniture and light fittings to remove finger marks and spillages. | every second day |
| High level dusting and remove any cobwebs. | twice per week |
| With a very gently damp cloth, clean and damp wipe any finger marks or stains on horizontal such as chairs, tables, cupboard doors, general doors etc. | weekly |
| Wall mark removal | weekly |
INTERNAL STAIRS
| Task description | Service days |
| With a very gently damp cloth, damp wipe all horizontal surfaces that dirt may land on, such as ledges, window sills and skirting boards. | daily |
| Full vacuum of all areas | weekly |
| With a very gently damp cloth damp dust to remove any finger marks and spillages from doors, door furniture and light fittings. | every second day |
| With a very gently damp cloth, clean and damp wipe any finger marks or stains on horizontal surfaces such as cupboard doors, general doors etc. | every second day |
| Spot vacuum clean for any areas where any dirt or dust is present | daily |
| High level dusting and remove any cobwebs. | twice per week |
| Wall mark removal (this will need bringing up over time) | weekly |
| With a very gently damp cloth damp dust, all parts of the banisters, | every second week |
SAMPLE CLEANING SPECIFICATION
Below is an example template of what is being done for another office
With the standard and 5 star service we can do a full specification of cleaning before or after you order, whichever you prefer?
AREAS TO BE SERVICED
LOWER GROUND FLOOR
- OFFICE AREAS
- MEETING ROOMS
- RECEPTION AREA
- KITCHEN AREA
- TOILET
ACTUAL AREAS
OFFICE 1
| Task description | Service days |
| As per office areas template | daily |
TOILET
| Task description | Service days |
| As per toilet area template | daily |
KITCHEN
| Task description | Service days |
| As per kitchen area template | daily |
| Wash cutlery, on average 17 pieces of cutlery per day | daily |
MAIN AREA
| Task description | Service days |
| As per landing and main area template | daily |
INTERNAL STAIRS
| Task description | Service days |
| As per internal area template (except there are no banisters) | daily |
SITE MEASUREMENTS
Lower ground floor
| Area name | Size in square feet |
| Office 1 | |
| Office 2 | |
| Office 3 | |
| Office 4 | |
| Kitchen | |
| Main area | |
| Stairs | |
| Total | square feet |